.. _glossary: ============================== Glossary ============================== .. glossary:: :sorted: action item item assigned to someone at a :term:`meeting` which needs to be resolved in some manner agenda list of items to be covered in a meeting, or document containing that list of items agenda item single :term:`agenda` item to be covered in a meeting, or row on :ref:`Meeting view` awards admin :term:`members ` with this :term:`security role` serve in a supervisory position and can create races for award management and manage award distribution discussion item a topic which needs to be brought up at a :term:`meeting`. When a discussion item is created from :ref:`My Status Report view`, this automatically creates an :term:`agenda item` discussion request an email which is sent to the :term:`members ` who resolve via :term:`position` to the **Invite Tags** of a :term:`meeting` expiration date this is the date the :term:`task` should next be completed by. If this date is in the past, the :term:`task` is *overdue* and should be completed as soon as possible. field some :term:`tasks ` have additional fields which require information to be entered by the :term:`member`. These fields can be filled in text, uploaded files, etc., and the data entered is associated with the :term:`task` completion interest most of the data held within the system are grouped by "interest". When logged into the system, the :term:`member` selects the interest near the top of the view. The interest can be a running club, etc. invite sent to a :term:`member` inviting them to a :term:`meeting`. In this email is a link for the :term:`member` to access their :ref:`My Status Report view` at which they can record their status for each :term:`position`, and to create :term:`discussion items ` for the meeting leadership admin :term:`members ` with this :term:`security role` serve in a supervisory position and can create :term:`tasks `, :term:`task groups `, and :term:`positions `, as well as assign :term:`members ` to :term:`positions ` meeting get-together either physically, virtually via teleconference, or by email, where business is discussed for which minutes are required, action items may be generated, and/or decisions made (by motion / vote) meeting admin :term:`members ` with this :term:`security role` serve in a supervisory position and can create and manage :term:`meetings ` meeting type the meeting type defines the behavior of the :term:`meeting`, e.g., what user interace elements and buttons are shown, the wording used for certain terms, defaults tags, etc. member a club member that serves in a volunteer position that requires specific and trackable training and orientation membership admin :term:`members ` with this :term:`security role` serve in a supervisory position and can manage membership information minutes record of :term:`meeting` :term:`agenda`, discussions, :term:`votes `, etc. motion a formal proposal put to the voting :term:`members `, for which a :term:`vote` will be taken and a formal decision made organization the group of :term:`members ` who hold :term:`positions ` for managing the :term:`interest` organization admin :term:`members ` who serve in a supervisory position and can manage the :term:`organization` by creating :term:`members `, :term:`positions `, and assigning :term:`members ` to :term:`positions `. position the volunteer position that a :term:`member` is assigned. Examples: President, Training Coach, Race Director racing team clubs may support a racing team. A member of the racing team may apply to be on the team and also may update their result information and volunteer information racingteam admin :term:`members ` with this :term:`security role` serve in a supervisory position and can create and manage :term:`racing team` information. racingteam member :term:`members ` with this :term:`security role` serve on the racing team rsvp when a :term:`member` is :term:`invited ` to a :term:`meeting`, they are given a link to a form which they can use to indicate their intention to come to the :term:`meeting` or not. See also :term:`status report` security role security roles control what views the :term:`member` has access to, what data can be changed in the database, etc. status status of :term:`task` completion, * *overdue* means :term:`task` needs to be completed now * *expires soon* means :term:`task` expiration is coming up * *up to date* means a periodic :term:`task` has been completed * *done* means a one time :term:`task` has been completed * *optional* means the task is not required, and has not been completed status report when a :term:`member` is :term:`invited ` to a :term:`meeting`, they are given a link to a form for filling out their status report for each :term:`position` they hold. See also :term:`rsvp` summary email email which is sent to a manager of specific :term:`task groups `, with a list of :term:`members ` and their *overdue* :term:`tasks ` super admin :term:`members ` with this :term:`security role` serve in a supervisory position and can create :term:`interests `, assign :term:`security roles `, :term:`interests `, etc. tag :term:`positions ` and :term:`members ` can be associated with one or more tags. These tags can be used to group those positions/members for certain purposes task a trackable training or orientation requirement for a specific position. Examples: Read Bylaws, Read/Complete Conflict of Interest Form, Complete Safe Sport Training task group a collection of tasks that are assigned, in aggregate, to a position. Examples: Training, Executive Officer term the period during which a :term:`member` holds a :term:`position`. If the :term:`member` holds the :term:`position` multiple times with gaps, these are multiple terms vote formal indication of approval or rejection of a :term:`motion`, or the desire for recusal by abstaining voting member a :term:`member` who is allowed to vote at the meeting