Membership Admin Reference

The club’s membership committee needs access to certain club-related data in order to perform their jobs. The “membership module” of the membertility system is designed to provide access to this data.

Club Members view

The Club Members view can be used to view or download club member records. Separate club member records are maintained for contiguous membership records (see Memberships view).

To show the members as of a particular date, set the As Of date.

To download the filtered spreadsheet of members, click the CSV button.

Note

To download all of the members with the CSV button, you need to set Show to all.

The view has the following filters:

As Of

chooses the date for which memberships are shown

_images/club-members-view.png

Expired Members view

Navigation: Members > Expired Members

The Expired Members view is used to determine members who have expired since a specific date. The members which have memberships expired on or after the Since date and before the current date are shown.

The view has the following filters:

Since

chooses the date on or after which the members memberships have expired

_images/expired-members-view.png

Facebook Aliases view

Navigation: Members > Facebook Aliases

The Facebook Aliases view is used to view and update the Facebook alias which might exist for any given member. If present, this is displayed at the Club Members view.

Member

the member’s name with birth date (to avoid ambiguity)

Alias

the name used on Facebook for this member’s

_images/facebook-aliases-view.png _images/facebook-aliases-edit.png

Memberships view

The Memberships view can be used to view or download membership records. A membership record is created by the registration provider (e.g., RunSignUp) each time a member renews their membership. This is typically every year, but there are also multiyear memberships available. This view shows these individual memberships.

To download the filtered spreadsheet of memberships, click the CSV button.

Note

To download all of the memberships with the CSV button, you need to set Show to all. This can take a while to load.

_images/memberships-view.png

Membership Stats view

The Membership Stats view gives a graphic view of year on year membership numbers. Hover the mouse over the chart (or if using a phone or tablet, touch the chart) to see the counts on a particular date.

This view is publicly available.

The view has the following filters:

Num Years

choose the number of years of data to show, or all

_images/membership-stats-view.png